Fill Out a Maine Bill of Sale Online in 2026

A Maine bill of sale is a written legal document that records the private transfer of ownership of personal property—such as a motor vehicle, boat, or other asset—from a seller to a buyer. It documents the key terms of the transaction: the names and addresses of both parties, a description of the item, the agreed sale price, and the date of the transfer.

Maine Bureau of Motor Vehicles (BMV) does not have a single mandatory bill of sale form for all transactions, but any clearly written document covering the essential details is legally recognized. A bill of sale is commonly used alongside the vehicle title when completing a transfer at the Maine BMV.

A Maine bill of sale is used to formally document the transfer of personal property and protect both parties in a private sale. Specifically, it is used to:

• Document the transfer of personal property (vehicle, boat, firearm, equipment, or other items) from seller to buyer
• Establish the agreed purchase price on record — Maine BMV uses this to calculate applicable sales tax, use tax, or registration fees when the buyer applies for a new title
• Protect the seller from future liability related to the property after the sale date
• Give the buyer proof of ownership pending receipt of a new title
• Serve as evidence in any dispute about the terms, price, or condition of the item at the time of sale
• Support insurance documentation — the buyer can present the bill of sale to their insurer as proof of acquisition and value

1. Open the form – Use CookPDF's online editor to access a pre-loaded Maine Bill of Sale template. No uploading or printing is required.

2. Enter seller details – Provide the seller's full legal name and current address.

3. Enter buyer details – Include the buyer's full legal name and address.

4. Describe the property – For vehicles, include year, make, model, color, body type, and VIN. For other items, add a detailed description and any serial number.

5. Record the odometer reading – Required by federal law for all motor vehicle sales.

6. State the purchase price – Write the agreed amount clearly.

7. Add the date – Record the exact date the sale takes place.

8. Sign the document – Both the buyer and the seller sign and date the bill of sale.

A complete Maine bill of sale should include the following information:

• Full legal name and current address of the seller
• Full legal name and current address of the buyer
• Detailed description of the item being sold — for vehicles: year, make, model, color, body type, and VIN; for other property: a clear description with any serial number
• Agreed purchase price
• Date of the transaction
• Current odometer reading at the time of sale (required by federal law for all motor vehicle transfers)
• Signatures of both the buyer and the seller

Maine does not legally require a bill of sale for all private property sales. For vehicle title transfers, Maine BMV uses the purchase price from the bill of sale to calculate excise tax and sales tax. Without a documented sale price, the tax may be based on the vehicle's book value.

For boat and ATV transfers, the Maine DMV/BMV may also request a bill of sale as supporting documentation.

No. Maine does not require a bill of sale to be notarized for it to be valid. A Maine bill of sale is enforceable without notarization for personal property transactions, including motor vehicles.

Notarization is optional. Either party may choose to have the document notarized for additional assurance, but it is not required by the Maine BMV or state law.

A Maine bill of sale has no expiration date. Once both parties sign it, it becomes a permanent legal record of the transaction. Neither party needs to renew or re-execute the document—it remains valid indefinitely as long as it accurately reflects the completed sale.

Both the buyer and the seller should keep their signed copies for their personal records. For vehicle transactions, retain the bill of sale until the Maine BMV has processed the title transfer and issued a new title in the buyer's name. The document may also be needed as proof of purchase for insurance, tax verification, or future ownership disputes.

CookPDF provides a ready-to-use Maine Bill of Sale template preloaded in our online editor. There is no need to download or upload anything in advance—simply open the form, fill in all required fields, add your electronic signature, and download the finished document as a PDF.

Maine does not publish a single mandatory bill of sale form for all transaction types. CookPDF's template covers all the information required for a valid Maine bill of sale. Delivering the signed document and handling the title transfer with the Maine BMV is your responsibility.

CookPDF makes it easy to sign your Maine Bill of Sale online without printing or scanning. Once you have completed all required fields in the form, use the Sign tool in the editor. You can draw your signature with a mouse or trackpad, type your name, or upload a saved signature image. Position the signature in the designated field for the seller — if both parties are signing digitally, the buyer can do the same before the final download.

When your signatures are in place, click Done to download the completed PDF to your device. Electronic signatures are generally accepted for private-party bill of sale transactions in Maine. If you plan to submit the bill of sale to the Maine BMV as part of a title transfer, confirm in advance whether an original ink signature is required.